Welcome to the POD (Point of Dispensing) Toolkit! This is a one-stop shop for all things POD. The tools are categorized into the expandable menus below for easy access. Each drawer contains a summary of what to expect in each category.
New to PODs? Start with POD Basics with high-level introductions and basic training resources.
New to PODs Resources
Not sure what a POD is? These resources will get you up to speed on what PODs are designed to do, and how they function when activated, and will allow you to understand key concepts that may be discussed at a training event or activation.
- Intro to SD PODs (DOH)
- South Dakota POD Overview (DOH)
- POD Fact Sheet (FEMA)
- POD Functions and Roles (CDC)
- POD Sites Overview (CDC)
- VIDEO: Intro to POD (CDC)
Job Action Sheets (JAS) outline specific roles in the POD and provide a simplified bullet list of procedures for checking in/out of a POD along with expected duties during service. If planning to attend a POD exercise or activation, please print and bring these for your reference.
Job Action Sheets (Word Document)
Want to get connected to alerts for the POD or drum up volunteers in your community? This section contains volunteer recruitment letters, guides, strategies & tools for creating public awareness, and links to register with SERV SD, the SD Health Alert Network (HAN) to receive updates about POD activities, and more. All POD volunteers should register with SERV SD and the HAN for effective communication during an emergency.
Templates
- POD Social Media Campaign (Work Document)
- POD Volunteer Guide (Word Document)
- Volunteer Recruitement Letter A (Word Document)
- Volunteer Recruitement Letter B (Word Document)
- Volunteer Recruitement Letter C (Word Document)
- Volunteer Recruitement Thank You Letter D (Word Document)
Posters
- Customizable POD Poster 1 (Word Document)
- Customizable POD Poster 2 (Word Document)
- Standard POD Poster 1
- Standard POD Poster 2
Administrative Tools
Primarily for key position leaders of the POD, this section contains templates for exercises (HSEEP) and links to advanced training resources. It also includes floorplan samples to use in designing proper clinic flow through your POD.
Training
- POD Training (National Center for Disaster Preparedness)
- POD Planning & Resources (TEEX)
- IS Training Course List (FEMA)
- TRAIN Course Catalog
- HSEEP Training and Overview Videos (FEMA)
- EMI National Standard Exercise Curriculum (FEMA)
Template
Tool
This provides a CDC link outlining PHEP Operational Readiness Review Guidance. The minimum annual requirements for PODs, plus details on the annual review requirement process are located under Capability Eight. These requirements enable proper funding of the POD and serve as the foundation for POD Capabilities.
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Vaccine Storage & Handling Resources (CDC)
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Vaccine Storage and Handling Toolkit (CDC) - Evidence must document how the jurisdiction will store, handle, and equip dispensing sites (identified as DVC) that require MCM cold chain management in accordance with federal guidelines.
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Use these tools to prepare for meetings, exercises, and activations. Dives deeper into the organizational functions that PODs are required to fulfill. Here you will find the PHEP POD Manager Checklist. There is also a calculator to improve workflow and eliminate bottlenecks (POD simPLER), POD site assessments, POD Plan reviewer guidance, and various other forms.
Checklists
- PHEP POD Manager Checklist
- Annual POD Plan Review Form and Guidance Checklist
- POD Site Evaluation Checklist
Templates
- POD Plan and Annex Templates
- Main POD Plan
- Annex 1 - POD Activation Checklist and Call Down
- Annex 2 - ICS Chart and Contact Information
- Annex 3 - Public Information and Media
- Annex 4 - Traffic and Parking Plan
- Annex 5 - Site Survey Tool I | Site Survey Tool 2
- Annex 6 - Equipment and Supply List
- Annex 7 - Medication Preparation, Storage, and Handling
- Annex 8 - Clinic Flow Map and Sign Placement
- Annex 9 - Demobilization Checklist
- Annex 10 - Legal Authority and Policy Issues
- Annex 11 - Security Plan
- Annex 12 - Forms
- Annex 13 - Memorandum of Understanding
- Annex 14 - POD Personnel Management
- Annex 15 - Job Action Sheets
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NIMS POD Org Chart (PowerPoint template)
Resources
- Volunteer POD Planning (DOH)
- POD Plan Reviewer Guidance
- POD Key Position Descriptions
- PODS County Map
- POD Management Operations (CDC)
- Digital Registration Tools (POD simPLER) (CDC) - POD simPLER (Point of Dispensing Simulation Program for Leveraging and Evaluating Resources) is a free tool offered by the CDC. It features the top three POD resource scenarios that let you reach your throughput goals while working within your stated limits. It calculates throughput capabilities and helps to identify bottle necks. Tutorials and instructions throughout the website make this tool very easy to use as you plan your POD. This tool is extremely helpful when designing, planning, and activating a POD.
CDC/DOH guidance on ordering vaccine, proper vaccine storage & transport, and consent forms. NOTE: Always prefer current Standing Orders over the toolkit examples as each vaccine will have its own requirements.
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Vaccine Resources (CDC)
Sample sign-in sheets, inventory trackers, emergency contact forms, templates for After Action Reports (AAR), and more.
Templates
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Staff Clinic Sign-In Sheet (Word Document)
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Volunteer Sign-In Sheet (Word Document)
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Vaccine Inventory Sheet (Word Document)
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Incident Report (Word Document)
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Clinic Staff Emergency Information (Word Document)
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Public Health Assessment Form (NAPH) (Word Document)
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Annual POD Plan Review Form (Word Document)
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HSEEP AAR-IP After Action Report (Word Document)
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HSEEP AAR Feedback Form (Word Document)
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Flu Vaccine Consent Form (Excel Document)
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POD Meeting Agenda Template (Word Document)
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