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COVID-19 Vaccine Information for healthcare providers

NOTE: Please check this web page twice weekly for updated material.

Enrollment Information | Provider Education |
Archived Vaccination Plan Calls | Vaccination Reporting |
Resources | Safety | CDC

Vaccine Enrollment Information

• Provider Enrollment Instructions

vACCINE Provider Education

• COVID-19 Vaccination Education Plan:
  • View Education Plan
    
    

• NEW! Janssen COVID-19 Vaccine

  • Janssen Website
  • Janssen Resources
    • To register for an educational webinar on the Janssen COVID-19 Vaccine, please click here
    • ACIP Recommendations for Janssen Vaccine (03/02/21)
    • Janssen Storage and Handling Summary (CDC)
      • Janssen Storage and Handling Labels (CDC)
    • Janssen Transport Guidance Summary (CDC)
      • Janssen Transport Temperature Log (CDC)
  • EUA Janssen Vaccine Provider Fact Sheet
  • Janssen EUA Letter of Authorization
  • Vaccine Expiration Dates: The expiration date is NOT printed on the vaccine vial or carton. To determine the expiration date:
    • Scan the QR code located on the outer carton, or
    • Call 1-800-565-4008, or
    • Go to www.vaxcheck.jnj/.
      
  • Contact Information:
    • email: jnjvaccineAE@its.jnj.com
    • Phone: 1-800-565-4008 (toll free) or 908-455-9922
    • Fax: 215-293-9955

• Required Training for Moderna and Pfizer-BioNTech Vaccines:
  • CDC Training
    
    

• Moderna COVID-19 Vaccine

  • Moderna Website

• Moderna Resources

  • On-demand Moderna COVID-19 Vaccine Training Module: https://www.cdc.gov/vaccines/ed/courses.html
  • Pre-Vaccination Checklist
  • Moderna Vaccine Preparation and Administration Summary (CDC)
  • Moderna Storage and Handling Summary (CDC)
  • Moderna Standing Orders for Administering Vaccine to Persons 18 Years of Age and Older (CDC)
  • The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Moderna COVID-19 Vaccine – United States, December 2020
  • Moderna COVID-19 Vaccine Overview for Providers
  • EUA Moderna Vaccine Provider Fact Sheet
  • Vaccine Expiration Dates: The expiration date is NOT printed on the vaccine vial or carton. To determine the expiration date:
    • Scan the QR code located on the outer carton, or
    • Go to www.modernatx.com/covid19vaccine-eua/.
      
      
• Moderna has activated its 24/7 Call Center: 1-866-MODERNA (1-866-663-3762)
  

• Pfizer-BioNTech COVID-19 Vaccine
  • Pfizer-BoiNTech Website
  • Pfizer-BioNTech Resources
    
    • Pfizer-BioNTech Videos and Resources
• Standing Orders for Administering Vaccine to Persons 16 Years of Age and Older (CDC)
• Pre-Vaccination Checklist
• Pre-Vaccination Patient Screening Form (CDC)
• FAQ’s about Pfizer-BioNTech Vaccine (FDA)
• ACIP Recommendations for Pfizer- BioNTech Vaccine: What Every Clinician Needs to Know
• EUA Pfizer-BoiNTech Vaccine Provider Fact Sheet
• Pfizer EUA Letter of Authorization - Reissued
  
  
• If you have any questions, you may contact Pfizer: https://www.pfizer.com/contact
  • Medical Information: Visit PfizerMedicalInformation.com or call 1-800-438-1985
  • General Product Inquiries: Call 1-877-829-2619
  • Shipment Support: US Trade Customer Service - Call 1-800-666-7248
    
    

• SDIIS Training:

  CDC requires that COVID-19 vaccinators are trained in the Immunization Information System (IIS) for the tasks they will perform. The following trainings are available for new users and serve as a review for skilled users. Data Entry staff, whether vaccinators or ancillary staff, should view, at minimum, Trainings 1, 2, and 3. Staff tasked with Data Entry and Inventory Management, e.g. Vaccine Coordinators, should view all SDIIS trainings.
  

  • User Application
    1. Login and Settings (updated 02/10/21)
    2. Search for Patients and Edit Information (updated 02/12/21)
    3. Give Vaccine (updated 01/11/21)
    4. Ordering and Receiving (updated 02/01/21)
    5. Inventory Management (updated 12/28/20)
       5a. Wastage Reconciliation (01/26/21)
    6. Vaccine Transfer (updated 01/12/21)
    7. Patient Detail Report (01/05/21)

     

• VaccineFinder (VF)
  • Resources:
    • If you did not receive VF registration e-mail, contact:
      eocevent522@cdc.gov (check your spam folder)
    • Onboarding emails will come from: vaccinefinder@auth.castlighthealth.com (check your spam folder)
    • Technical support team: vaccinefinder@castlighthealth.com
      
• Training and Additional Resources:
  • https://vaccinefinder.org/covid-provider-resources
    • Contains guides on account creation, inventory reporting, and setting your location to display to the public.
  • https://www.cdc.gov/vaccines/covid-19/reporting/vaccinefinder.html
    • Additional information for providers, including check lists for public display on vaccinefinder.org
      
      
• Archived Vaccination Plan Calls

• Healthcare providers are required by law to report to VAERS
  • Any adverse event listed in the VAERS Table of Reportable Events Following Vaccination that occurs within the specified time period after vaccination
  • An adverse event listed by the vaccine manufacturer as a contraindication to further doses of the vaccine
• Healthcare providers are strongly encouraged to report:
• Any adverse event that occurs after the administration of a vaccine licensed in the United States, whether or not it is clear that a vaccine caused the adverse event
• Vaccine administration errors
• Contact VAERS at: Phone: 800-822-7967 | Fax: 877-721-0366 | E-mail: info@vaers.org    

• For non-urgent concerns, email covid19vaxsafety@cdc.gov. For emergencies relating to COVID-19 vaccine safety, call CDC Emergency Operations Center at (770) 488-7100.
  

• CDC is requesting that healthcare providers give patients a v-safe information sheet at the time of vaccination and encourage them to enroll and fill out the surveys when prompted to do so.

• v-safe information sheet
• v-safe poster
• v-safe after vaccination health checker website
  V-safe web pages feature information on how to register and complete a v-safe health check-in (including step-by-instructions with images), troubleshooting, FAQs, and contact information for technical support. These web pages will be continuously updated with additional resources.
  
  

Need help with v-safe? Call 800-232-4636 | TTY 888-232-6348 | Open 24 hours, 7 days a week

Vaccination Reporting

• Qualtrics Reporting Form - Use this form to report daily COVID-19 vaccination totals to the Department of Health.
• COVID-19 Vaccine Priority Group Tracking Form

Vaccination Resources for HealthCare Providers

• General Vaccine Guidance

  • UPDATED OFTEN! List of Updated CDC Guidance (CDC)
  • Clinical Care Considerations for COVID-19 Vaccination (CDC)
    • Interim Clinical Considerations for Use of mRNA COVID-19 Vaccines Currently Authorized in the United States (updated 02/10/21)
    • CDC Homebound Guidance
  • Clinical Resources for Each COVID-19 Vaccine (CDC)
  • COVID-19 Vaccine Resources for Providers, Health Plans and State Medicaid Programs (CMS)
  • COVID-19 Vaccination Information for Healthcare Providers (CDC)
    • COVID-19 Vaccination Program Provider Requirements and Support (CDC)
  • Clinical Questions about COVID-19: Questions and Answers (CDC)
  • Product Information Guide for COVID-19 Vaccines and Associated Products
  • Vaccine Education Center at the Children’s Hospital of Philadelphia (CHOP)
    
    

• Long-Term Care Facility Guidance

  • Long-Term Care Facilities Toolkit - This toolkit from the CDC provides long-term care facility (LTCF) administrators and clinical leadership with information and resources to help build vaccine confidence among healthcare personnel (HCP) and residents.
  • Importance of COVID-19 vaccine for residents of LTCF (CDC)
  • FAQ’s about COVID-19 in LTCF (CDC)
  • Post-Vaccination Considerations for Long-Term Care Residents (CDC)
  • Understanding the Pharmacy Partnership for Long-Term Care Program (CDC)
  • Guidance for Vaccinating Older Adults and People with Disabilities at Vaccination Clinics (CDC)
    
    

• Storage and Handling

  • COVID-19 Vaccine Handling Toolkit: Operational Considerations for Healthcare Practitioners (USP)
  • Vaccine Storage and Handling Toolkit (CDC)
  • Temperature Excursion Action Sheet (CDC)
  • Vaccine Exposed to Abnormal Temperatures Worksheet
  • COVID-19 Vaccine Expiration Date Tracking Tool (CDC)

   

• Post-Vaccination Guidance

  • Post-Vaccination Considerations for Healthcare Personnel (CDC)
  • Anaphylaxis Preparedness and Management (CDC)
  • COVID-19 Vaccines: Allergic Reactions, Contraindications, and Precautions (Audio) (CDC)
  • Standing Orders for Medical Management of Vaccine Reactions in Adults in a Community Setting
  • Standing Orders for Medical Management of Vaccine Reactions in Children and Teens in a Community Setting

• Guidance for Pregnant or Lactating Individuals

  • The American College of Obstetrics and Gynecology (ACOG) has augmented its guidance documents and resources on COVID-19 vaccines for pregnant or lactating individuals.
    
    

• Fact Sheets & Communication Resources

  • COVID-19 Vaccination Communications Toolkits (CDC) - vaccination communication, recipient education
  • Benefits of Getting a COVID-19 Vaccine (CDC)
  • Importance of COVID-19 Vaccination for Healthcare Personnel (CDC)
  • COVID-19 Vaccination FAQs
    
    

• South Dakota Vaccination Plan

  • South Dakota COVID-19 Vaccination Plan

Vaccine Safety

• Vaccine Safety Presentation (North Dakota State University)
• What Every Clinician Should Know about COVID-19 Vaccine Safety (CDC)
• COVID-19 Vaccines and Severe Allergic Reactions (CDC)