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WEBSITE OF THE STATE OF SOUTH DAKOTA DEPARTMENT OF HEALTH
Kim Malsam-Rysdon, Secretary of Health

South Dakota Board of Pharmacy

Board Meeting Minutes

 

Friday, March 27, 2015; 8:30 AM

Health Professionals Assistance Program; Board Room.

 

A. Approval of Board Minutes 

Jeff Nielsen moved for approval of the December 5, 2014 meeting minutes.  Motion seconded by Lenny Petrik.  Motion carried.

B.  Financial Report 

The Board Financial Report was reviewed and approved.  Executive Director Jones provided an overview and highlighted the remaining balances.  It was noted additional costs to SDPhA due to larger SDSU classes and increased number of pharmacists required to be licensed in multiple states.  Computers, FileDirector, and a postage machine have been purchased to update our system and provide an electronic filing system going forward.  Discussion was also held on the Board’s current physical location.  The PDMP grant extension was briefly discussed.

C. Staff Reports 

1.

Employee Update

Melanie Houg transferred to the open part-time PDMP position.

Jessica Neal was hired to fill the part-time position replacing Melanie Houg.

2.
Inspector Reports
 

Paula Stotz

  • Attended FDA 50-State meeting March 18-19, 2015Discussion was held on draft guides for entities considering whether to register as Outsourcing Facilities under Section 503B of the Federal Food, Drug, and Cosmetic Act. Most of the participants voiced they would be unable to sign the MOU in its current form.

  • Due to vacation and recent trip to FDA 50-State meeting on Compounding activity report is not up to date.  Last entry was 3/4/2015, has now been updated.

  • Briefly reported possible movement from paper inspections to electronic inspections, eliminating paper copying, mailing and storage.

 

Gary Karel reported on the following concerns: 

  • Sterile 70% Isopropyl Alcohol must be used when cleaning and disinfecting the compounding area.  You cannot use plain Isopropyl alcohol.

  • Remember to log Freezer Temperatures if you are stocking Zostavax.

  • If you are preparing injectable chemotherapy products they should be stored in a Negative Pressure Room.

  • Remember to document/count your outdated controlled substances when you conduct biennial inventory.

  • DEA Form 41 has been revised!  Please visit the DEA Website:  www.deadiversion.usdoj.gov  to review the document.

  • EPCS (Electronic Prescriptions for Controlled Substances).  Must Read!

     

Go to the following website    www.deadiversion.usdoj.gov

  • Go to Quick Link  & Click on EPCS
  • Scroll down to Q & A
  • Click on For Pharmacies
3.

Statistical Reports

Executive Director Jones provided statistical reports and discussion followed.  License permits have not changed dramatically.  Pharmacists have increased due to SDSU class size and some increase has been shown in other areas such as wholesalers and nonresidents.

D.  Approvals – The following approvals were reported by Director Jones and opened for discussion.

  1. Lewis Family Drug #60; Canton – Credit Return of UD from LTCF

  2. Lynn’s Dakotamart; Pierre – Credit Return of UD from LTCF          

  3. New Pharmacy Permits (Telepharmacy); Omnicare in Rapid City, Spearfish, and Belle Fourche

  4. Omnicare; Omnicell AMDD P&P – Rapid City, Spearfish, and Belle Fourche

  5. Bowdle Hospital; Pyxis AMDD P & P

 

E. Variances

The following variances were reported by Director Jones and opened for discussion.

  1. Wal-Mart (Arrowhead-Sioux Falls) 3:1 Tech to Pharmacist Ratio

  2. Wal-Mart; Mitchell – 3:1 Tech to Pharmacist Ratio (renewal)

  3. Wal-Mart (Stummer Rd-Rapid City) 3:1 Tech to Pharmacist Ratio (renewal)

  4. Diamond Pharmacy Svs; Indiana, PA – E-Kit Minnehaha Co. Jail – (renewal)

  5. Avera LTC (Tabled until later in meeting.)

F. Complaints, Investigations, Disciplinary Actions, Loss / Theft Reports

The following were reported by Executive Director Jones and Inspector Gary Karel.  Discussion followed.

  1. Wal-Mart, Mitchell;  Loss / Theft Report X 5 (in-transit)
  2. Walgreen’s, Rapid City (Mt. View); Loss / Theft (in-transit)
  3. Avera McKennan Hospital, Sioux Falls; Loss / Theft X 3
  4. Lewis Drug-Flandreau; Loss / Theft
  5. Milbank Area Hospital; Loss / Theft (in-transit)
  6. Shopko 101; Sioux Falls; Loss / Theft
  7. Wal-Mart, Brookings; Loss/Theft Report (in-transit)
  8. Wal-Mart, SF (Arrowhead); Loss/Theft (in-transit)
  9. Philip Hospital; Non-DEA 106 Theft
  10. Lewis Drug (SE); Sioux Falls; Loss / Theft
  11. Avera Flandreau Hospital; Loss / Theft
  12. Hy-Vee S. Minnesota-Sioux Falls; Complaint
  13. Avera McKennan Hospital, Sioux Falls; Loss/Theft
  14. County Drug, Sturgis;  Loss / Theft Report (X3)
  15. Avera Medical Clinic Pharmacy; Pierre; Loss / Theft
  16. Lewis Drug Westgate – Sioux Falls; Complaint
  17. Heritage Pharmacy, Bridgewater – Loss / Theft

 

G. SD Pharmacist's Association Sue was unable to attend but did submit a report highlighting the items below.  If any questions please contact Sue or Executive Director Jones.  The report includes information on the following:

1.

Activity Report 

  • Legislative Session
  • Legislative Days/January 27/28, 2015
  • Spring District Meetings
  • Immunization Training (May 30th at Sheraton Hotel in Sioux Falls)
  • South Dakota Pharmacists Association Meeting – Annual Meeting (September 18-19,2015 at the Lodge in Deadwood)
  • Board of Pharmacy providing article on electronic prescriptions for controlled substances in the next South Dakota Pharmacist journal
  • APhA Annual Meeting – March 27-31, 2014
  • The National Scene – introduced Legislation to US House and Senate to recognize pharmacists as providers under Medicare Part B
  • H.R. 244 – MAC Transparency Act
  • H.R. 1021 – Protecting the Integrity of Medicare
  • S.776, The Medication Therapy Management Empowerment Act of 2015
  • H.R. 793 – Any Willing Provider Legislation introduced
  • DEA Issues Nationwide Alert on Fentanyl
  • FDA Release Draft Guidance on Sterile Product Compounding
  • C&L Fund
  • SDPhA Office Update – New Website
2.

Financial Report

 

H.  Other Reports

SDSU College of Pharmacy – Dean Hedge

The Accreditation Council for Pharmacy Education Board of Directors has extended the accreditation term for the SDSU Doctor of Pharmacy program until June 30, 2023, which is the full eight-year cycle allowed between self-studies. The academic year for the next currently scheduled review of the Doctor of Pharmacy program for purposes of continued accreditation is 2022-2023.  The College of Pharmacy extends a sincere “thank you” to the SD Board of Pharmacy and the pharmacists across the state for their support throughout the reaccreditation process.

 

The Pharm.D. program admissions process for the incoming Fall 2015 P1 Class (80 students) was recently completed.  Consistent with national trends, total applications for admission to the Pharm.D. program was down slightly this past year.  The good news, however, is that the number of applications from students on the SDSU campus and from other institutions in the region remained very steady.  Once again, the academic profile of students entering the Doctor of Pharmacy program at SDSU is incredibly strong.  The academic statistics of the incoming class include an average ACT score of 27.2 and an average cumulative college GPA of 3.79.

 

Nationally, there are now 130 pharmacy colleges/schools with just under 15,000 students admitted into pharmacy programs across the country each year.  These numbers have grown dramatically since 2000.  Although more students are now graduating with pharmacy degrees, SDSU pharmacy graduates are still very successful in regard to job and residency program placement.  Job placement for pharmacy graduates in some portions of the country has become more difficult, however.

 

The USD-SDSU collaborative Master of Public Health program successfully launched this past January.  Eleven students have been admitted into the MPH program and are currently taking courses.  The College is currently exploring the feasibility of a Pharm.D./MPH dual degree opportunity.

 

Finally, the College of Pharmacy extends an invitation to a representative of the SD Board of Pharmacy to lead the SDSU Pharm.D. Class of 2015 as they recite the Oath of a Pharmacist during the Pharm.D. Hooding Ceremony on May 8, 2015.  The ceremony is part of commencement weekend events on the SDSU campus.

 

SD Society of Health System Pharmacists – Report was submitted by Andrea Aylward, SDSHP

President.  The report includes information on the following:

  • 39th Annual SDSHP Conference to be held April 17th & 18th at the Ramkota Hotel and Conference Center in Sioux Falls.  Event will provide 11 hours of ACPE accredited continuing education and will also offer a technician track on Saturday morning.
  • SDSHP has been awarded the ASHP/ASHP Foundation State Affiliate Workshop grant with focus on the Pharmacy Practice Model Initiative.  The event will be held May 16th at University Center North.        

SD Association of Pharmacy Technicians – No Report

HPAP Update – Maria Eining and Amanda McKnelly

Maria reported on the HPAP Contract for the Boards with Midwest Health Management.  It is felt the new business and location reduces the barriers for clients and enables early intervention and in doing so provides better client outcomes.  The sustained HPAP contract provides a planned budget for the participating boards.  It was noted with the new contract participating students will pay themselves.  Discussion followed on the benefits and outcomes of the program and the ability to immediately assist those in need.

 

The Board also thanked them for providing the meeting room along with refreshments for the meeting and a tour of the new space.

 

Variance Continued:

  • Avera LTC - Discussion was held on the variance Mark Gerdes submitted at the December 2014 meeting.  Further clarification was requested at that meeting and a new listing of medications was provided and reviewed.

Diane Dady motioned to approve the variance.  Motion seconded by Lenny Petrik.  All approved.

 

Executive Director Jones will issue a letter.

 

I. Old Business

  1. Technician to Pharmacist Ratio

    Discussion was held on the ratio that is currently in place along with the number of current variances and the ratio in other states.  Discussion was held keeping patient safety as the primary concern in addition to pharmacist survey results.

     

    Jeff Nielsen motioned to change the Technician to Pharmacist Ratio to 3 to 1 for retail pharmacies and the ratio for other pharmacy environments to be determined by the PIC providing the required criteria in Administrative Rule is met.  The criteria will be provided to the Board prior to the next Board meeting for review.  Motion seconded by Lenny Petrik.  All approved.


  2. Continuing Education Requirements
    Discussion was held regarding an increase in continuing education requirements and in what format the additional CE’s should be received. 

    Diane Dady motioned to increase to 15 continuing education requirements.   Motion was seconded by Jeff Nielsen.  Motion carried.
    *A Rules hearing will be required to address #’s 1 and 2 under Old Business.

  3. FDA Draft MOU – 503A & 503B
    A copy of the draft was provided and discussion was held.  There are major concerns with this document as drafted.  Information will be gathered and provided to pharmacies by Executive Director Jones.  Comments on the website will be taken until June 18th and it is highly recommended to review this information and provide comments.

J. New Business

1.

Main Street Family Pharmacy; Tennessee

 

Executive Director Jones provided information on Main Street Pharmacy located in Tennessee. The pharmacies license was revoked by the Tennessee Board of Pharmacy for not following proper compounding regulations. This could have turned into another NECC debacle but thankfully it did not. This situation demonstrates how easily these things may happen if the resident board is not providing timely inspections.

2..
RCRH E-kit Pennington Co. Jail – Waiver request

Discussion was held on the E-kit waiver.  This waiver may be a bridge to automation.

 

Diane Dady motioned to approve the waiver.  The motion seconded by Lenny Petrik.  Motion carried.

 

 

K. Other Business (This report was provided earlier in the meeting.)

Prescription Drug Monitoring Program updates – Kari Shanard-Koenders (PDMP Director)

 

  • South Dakota Prescription Drug Monitoring Program Statistical Information February 2015 was provided to the Board including:

 

February Most Prescribed Drugs

RX's

Quantity

Days Supply

Quantity/Rx

Hydrocodone BIT/Acetaminophen

20,964

1,459,620

275,810

70

Tramadol HCl

12,951

1,022,224

241,391

79

Zolpidem Tartrate

7,843

251,592

248,808

32

Lorazepam

7,258

369,415

170,083

51

Clonazepam

6,452

422,792

194,859

66

Alprazolam

4,826

279,043

124,084

58

Dextroamphetamine/Amphetamine

4,764

212,978

143,948

45

Methylphenidate HCL

4,687

207,073

141,019

44

Oxycodone HCl

4,077

348,494

79,254

85

Oxycodone HCL/Acetaminophen

3,937

261,295

50,698

66

*VA reporting began in Dec 2014

                                               

VA Impact is interesting as their data provides a significant impact with a high number of Rxs, Quantity, Days Supply and Quantity/Rx. 

 

Approved for On-Line Access

% Of

Pharmacists

809

73%

Physicians

644

23%

Physician Assistants

213

45%

Nurse Practitioners

177

38%

Dentists

84

19%

Other

12

Designated Agents

175

 

  • Three PDMP presentations were provided to clinics in the last month.
  • A research project with SDSU is being conducted regarding the impact of Hydrocodone moving to Schedule II.
  • Integration activities are proceeding

 

Board Meeting Dates for 2015

  • June 12th  – Sioux Falls
  • September 17th (coincide with SDPhA in Deadwood) (may consider alternative date/location)
  • December 4th – Sioux Falls

 

L.   Other Meetings                                     

  • SDSHP Annual Meeting; Sioux Falls, April 17-18
  • NABP Annual Meeting, New Orleans, May 16 – 19
  • SDPhA Annual Meeting, September 18 – 19 Deadwood

 

Diane Dady motioned to adjourn.  Motion seconded by Lenny Petrik.  Motion carried. 

Adjourned @ 1:25 p.m.