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WEBSITE OF THE STATE OF SOUTH DAKOTA DEPARTMENT OF HEALTH
Kim Malsam-Rysdon, Secretary of Health

Get a Controlled Substance Registration

Contents: | How to get registered | Federal Drug Enforcement Agency Registration | Suspension of registration | US Drug Enforcement Agency

Starting July 1, 2019, The South Dakota Department of Health, Office of Licensure and Certification announces a new ONLINE procedure for applying and renewing a controlled substance registration

The South Dakota Department of Health is pleased to announce beginning on July 1, 2019, all new applications and renewal registrations, verifications, and changes to an existing registration, will be completed online with the South Dakota Department of Health’s new registration system. Payment using the online Controlled Substance Registration system must be made by using Mastercard or Visa credit and debit cards.

If you are a practitioner, and do not have a federal DEA certificate to move to South Dakota and are applying for a new DEA number at a South Dakota location, you must write "pending" where it asks for the DEA registration on the state application, and you must also apply to the DEA for a new DEA number, since you are not moving a number to South Dakota.

When submitting an application, please be sure to have all of your information ready, including any supporting documents needing to be uploaded, such as a copy of the updated federal DEA certificate. After the application has been submitted and the payment has been made, the Department will review the application, email the registrant if additional information is needed, approve or deny the application, or pend the application until we receive the new DEA number.

After July 1, 2019, you can log in at any time to view the application status or print registration. Controlled substance registration certificates or letters will no longer be mailed. Any controlled substance registration can also now be a primary source verified on the website.

How to Get a South Dakota Controlled Substance Registration

  1. Complete and submit the appropriate controlled substance registration online application: https://apps.sd.gov/PH04ControlledSubstance/  (Use this site for all your needs: new applications, renewals, change of addresses or names, printing a certificate, and verifications)

  2. The registration fee must be made at the time the application is submitted online by using a Mastercard or Visa credit and debit card or a State Non-cash Voucher. (ARSD 44:58:03:02.01) Each registrant shall pay a registration fee at the time of initial registration or at renewal of registration. Registration fees are non-refundable and may not be prorated.

  3. New practitioners applying for a South Dakota Controlled Substance Registration in addition to a new Drug Enforcement Administration (DEA) registration can expect the process to take a minimum of six weeks according to the DEA, but it is typically much faster.

  4. If you are moving your South Dakota practice location to another location in the state, you must notify the South Dakota Department of Health and the DEA prior to change of address. (ARSD 44:58:06:02) The registration of a person is automatically suspended if the person fails to maintain the person's professional license, fails to maintain DEA registration in South Dakota, discontinues professional practice within South Dakota, or changes name or address without notifying the secretary. A practitioner who moves to a new location must request a modification of their registration.

  5. If you are moving a federal DEA registration to South Dakota from another state, you must obtain a South Dakota Controlled Substance Registration and a valid South Dakota professional license. Registrant must also notify the DEA of the address change.

  6. Locum tenens practitioners registered in another state may obtain a locum tenens controlled substance registration, good for 60 days, based on their DEA registration from the state where they are licensed to practice. The copy of the DEA registration must be scanned into the system and a start date provided.

    For assistance, please contact Bob Coolidge, R. Ph. at bob.coolidge@state.sd.us or 605.773.3356.

Primary Source Verification:
Any controlled substance registration can be primary source verified at https://apps.sd.gov/PH04ControlledSubstance.

Quick Tips

Revised renewal and application for controlled substance registration:
Starting July 1, 2019, the SD Department of Health will no longer send a renewal application form by mail. Instead, an electronic reminder will be emailed to the address on file. Hence, you are responsible for updating your contact email information and renewing your registration. You must scan a copy of your updated DEA registration reflecting your updated expiration date, or scan a copy of the confirmation from the DEA that you have applied for a renewal. If a renewal application is submitted in a timely manner prior to expiration, the registrant may continue operations authorized by the registration beyond the expiration date until final action is taken on the renewal application. The DEA allows the renewal of an expired registration one calendar month after the expiration date. If a registration is not renewed within the that calendar month, an application for both a new DEA registration and state registration will be required.

A New DEA number originating in South Dakota for practitioners
For health care practitioners applying for a new state and federal registration number originating in South Dakota (that is, you do not have a DEA number to move to South Dakota) please write “pending” on the electronic application where it asks for a DEA number. You must also apply to the DEA for a new DEA number at the same South Dakota address (hence, two applications for DEA number originating in South Dakota must be completed, one state application and one federal application).

Moving an Existing DEA number to South Dakota
For health care practitioners, if you are moving an existing DEA number to South Dakota please make sure you scan a copy of the DEA number to be moved to South Dakota. Our expectation is that the DEA number you provided on our application will be located in South Dakota. Exempt DEA numbers cannot be moved into South Dakota unless the exemption is removed or both a new federal and state registration are applied.

ATTENTION: Register with SD PDMP

Effective July 1, 2017, SD law required the following prescriber roles with a South Dakota Controlled Substance Registration (SD CSR) to register with the South Dakota Prescription Drug Monitoring Program (SD PDMP): MD, DO, DMD/DDS, OD, DPM, PA, CNP, and CNM.

To complete this legal requirement after receiving your SD CSR visit https://southdakota.pmpaware.net. You may also visit the SD PDMP’s web page at http://doh.sd.gov/boards/pharmacy/PDMP/ to access a quick user guide for account registration and a user support guide. Questions on the SD PDMP may be emailed to sdpdmp@state.sd.gov or call 605-362-2737. **Please note that if you already have an active SD PDMP account, no further action is required to be compliant with this SD law.**

Who Needs a South Dakota Controlled Substance Registration

Practitioners listed below who dispense, administer, or prescribe controlled substances in South Dakota must have a South Dakota Controlled Substance Registration and federal Drug Enforcement Administration registration. Entities listed below who manufacture, use or distribute controlled substances in South Dakota must also have a South Dakota Controlled Substance Registration.

    • Physician
    • Veterinarian
    • Optometrist*
    • Nurse Practitioner**
    • Osteopathic Physician
    • Pharmacy***
    • Podiatrist
    • Dentist
    • Certified Nurse
      Midwife**
    • Physician Assistant**
    • Manufacturer
    • Analytical Lab
    • Teaching Institution
    • Distributor
    • Animal Euthanasia
    • Researcher

*(South Dakota Codified Law) SDCL 36-7-1 limits optometrists to oral analgesics. This includes Schedule II Narcotic, Schedule III Narcotic, and Schedule IV.

**SDCL 36-9A (nurse practitioners) and SDCL 36-4A (physician assistants) grant specific prescriptive authority for controlled substances.

***Hospitals must have a licensed pharmacy (return to contents)

Federal Drug Enforcement Administration Registration

Contact the Federal Drug Enforcement Administration at 888-803-1179 for registration fees and application information for a DEA Controlled Substances Registration. (return to contents)

Suspension of a South Dakota Controlled Substance Registration

A South Dakota Controlled Substance Registration will be automatically suspended if the holder:

  • fails to maintain the appropriate professional license

  • fails to maintain DEA registration in South Dakota

  • discontinues professional practice in South Dakota changes name/ address without notifying the South Dakota Department of Health

U.S. Drug Enforcement Agency

Electronic Prescriptions for Controlled Substances

DEA Agent Supervising South Dakota:
Sarah Boblenz (515) 284-6644

Federal DEA Alert

REVISED ANNOUNCEMENT REGARDING RENEWAL APPLICATIONS

Starting January 2017, DEA will no longer send its second renewal notification by mail. Instead, an electronic reminder to renew will be sent to the email address associated with the DEA registration. At this time, DEA will otherwise retain its current policy and procedures with respect to renewal and reinstatement of registration. This policy is as follows:

  • If a renewal application is submitted in a timely manner prior to expiration, the registrant may continue operations, authorized by the registration, beyond the expiration date until final action is taken on the application.

  • DEA allows the reinstatement of an expired registration for one calendar month after the expiration date. If the registration is not renewed within that calendar month, an application for a new DEA registration will be required.

Did You Know?

43 states have reported deadly counterfeit pills made with fentanyl?
Read more: https://www.safemedicines.org/.

South Dakota Opioid Resource Hotline

1-800-920-4343
https://www.avoidopioidsd.com/

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