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WEBSITE OF THE STATE OF SOUTH DAKOTA DEPARTMENT OF HEALTH
Doneen Hollingsworth, Secretary of Health

South Dakota Board of Pharmacy

Prescription Drug Monitoring Program

Frequently Asked Questions

General Questions

How and why did this program originate?
The PDMP originated when a bill was passed by the South Dakota Legislature and signed by the Governor during the 2010 session.  The purpose was to improve patient care by providing prescribers and pharmacists with a controlled substance dispensing history for their patients.  An additional goal is to reduce drug diversion and inappropriate use of controlled substances by assisting in the investigation of specific cases.

What is the purpose of the South Dakota Prescription Drug Monitoring Program (SD PDMP)?
The SD PDMP is designed to focus on better patient care.  Gathering data from dispensers and making it available to prescribers and pharmacists will enable them to make better decisions when providing controlled substances to their patients.  Providing information to law enforcement is an important tool in reducing doctor-shopping, prescription forgery and the resulting diversion of prescription medications into illegitimate channels. 

Do other states have a Prescription Drug Monitoring Program?
As of November, 2011 forty states have operational programs and eight other states have legislation passed to enable them to implement the program. 

How far back do the records go and how long is the information stored in the database?
The records are retroactive to July 1, 2011 and will be saved in the database for 3 years after the prescription was dispensed. 

Is the data complete and accurate?
The SD PDMP does not warrant any report to be accurate or complete.  The report is based on search criteria entered and the data entered from dispensers.  For more information about a prescription in the SD PDMP report or to verify a prescription, contact the pharmacy where the prescription was dispensed. 

Which drugs are tracked by the SD PDMP?
All controlled substances in Schedules II – IV. 

Where does the information originate from?
All of the data comes from the dispenser (pharmacy or dispensing prescriber). 

Does a practitioner who administers a drug to a patient in a clinic, emergency room or a hospital need to report that administration to the SD PDMP?
No.  The administration of a drug by a licensed health care practitioner does not have to be reported. 

Are prescribers and pharmacists required to use the database before issuing or dispensing a prescription for a controlled drug?
No.  The law states that “Nothing in this chapter requires a prescriber or dispenser to obtain information about a patient from the central repository prior to prescribing or dispensing a controlled substance.”

Will law enforcement have access to the database?
Law enforcement officers may request information from the database to assist them when conducting an investigation related to illegally obtaining or the illegal use of controlled drugs. 

How is this program funded? 
The implementation and initial operation of the program is funded by a grant from the United States Department of Justice – Bureau of Justice Assistance.

Pharmacy or Dispenser Reporting

How often are pharmacies or dispensers required to report?
All dispensers must report data weekly.  However, if the dispensing pharmacy or practitioner does not have the technology or does not fill any controlled substance prescriptions to SD patients a waiver may be requested. 

Do Non-Resident (out-of-state) pharmacies report to the SD PDMP? 
Non-Resident pharmacies that dispense and send prescriptions to SD residents are required to report controlled substance prescriptions to the SD PDMP.

Are pharmacies or dispensing practitioners that rarely or never dispense controlled substances required to report? 
A pharmacy or dispensing practitioner that never dispenses controlled substances can request permanent exemption from the reporting requirement.  Those that dispense controlled substances only occasionally may submit “zero-claim” reports for periods during which they have not dispensed any controlled substances to patients.

 

Where can a pharmacy or dispensing practitioner get exemption forms (monthly, manual, exemption from reporting? 
These forms are available on the Board of Pharmacy website at: pharmacy.sd.gov. Click on PDMP on the left-hand side of the page.

Patient Prescription Profiles

What are the requirements to request a profile?
Data is available in a patient-specific format for prescribers and pharmacists.  The practitioner must have a current patient relationship or a new appointment scheduled to request a report.  Obtaining data on any other person is a violation of the statute.

How do practitioners request a profile?
Practitioners may request a profile on a SD patient by going to pharmacy.sd.gov, click on the Prescription Drug Monitoring Program link located on the right-hand side, complete the form and e-mail it to the address listed on the form or fax to 605-362-2738.  We will e-mail or fax the profile back within one business day.

How do prescribers and pharmacists request direct online access?
Prescribers and pharmacists may request direct online access to profile history reports.  If you would like direct access please contact the SD PDMP staff at 605-362-2737. 

Can the practitioner show the requested profile to the patient?
Yes.  This is up to the professional judgment of the practitioner.

What should a practitioner or patient do if they feel there is an error on the profile report?
If you suspect an error on the profile please contact the SD PDMP office.

Can the patient profile history report with the other practitioners on the report?
You may contact the other practitioners and pharmacies on the report.  However, you may not copy or distribute the report that was generated for you.  If they would like a report on that patient, they may request one at any time.

Should this report be filed with the patients’ permanent record?
This is up to the professional judgment of the practitioner.

References

What are the laws associated with the SD PDMP?
South Dakota Codified Law 34-20E

What are the rules associated with the SD PDMP?
 Administrative Rule 20:51:32